Privacy Policy

Account Information

• Full name, email address, and contact information
• Company information and role within the organization
• Profile picture and professional details
• Authentication credentials and account preferences

Candidate Information

• Personal details: name, email, phone number, location
• Professional information: work experience, education, skills
• Resume and portfolio files (PDFs, documents, images)
• Application status and communication history
• Interview recordings and evaluation notes (with consent)

AI-Processed Data

• Resume parsing and skill extraction using Google Gemini AI
• Job matching and candidate screening analysis
• Interview scheduling optimization recommendations
• Automated candidate evaluation summaries

Usage and Technical Data

• Browser information, IP address, and device details
• Platform usage patterns and feature interactions
• Email delivery and engagement metrics
• Calendar integration and scheduling data

Recruitment and HR Operations

• Managing job applications and candidate evaluations
• Coordinating interviews and scheduling meetings
• Facilitating communication between candidates and hiring teams
• Generating reports and analytics for recruitment performance

AI-Enhanced Features

• Automatically parsing resumes to extract structured information
• Matching candidates to job requirements using AI algorithms
• Providing intelligent recommendations for hiring decisions
• Optimizing interview scheduling and coordination

Platform Operations

• Providing secure access to your Aurora account
• Delivering email notifications and system updates
• Maintaining data integrity and system security
• Improving our services based on usage patterns

Within Your Organization

Aurora operates on a multi-tenant architecture where your company's data remains isolated. Information is shared only among authorized users within your organization based on their assigned roles and permissions.

Third-Party Service Providers

• Supabase: Database hosting and authentication services
• Google AI (Gemini): Resume parsing and AI-powered features
• Resend: Transactional email delivery services
• Calendar Providers: Google Calendar, Outlook for scheduling integration

Legal Requirements

We may disclose your information if required by law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of Aurora, our users, or others.

Security Measures

• End-to-end encryption for data transmission and storage
• Row-Level Security (RLS) policies for data isolation
• Regular security audits and vulnerability assessments
• Multi-factor authentication and secure access controls
• Automated backup and disaster recovery procedures

Data Retention

We retain your information for as long as necessary to provide our services and comply with legal obligations. Candidate data is typically retained for the duration of the recruitment process plus applicable legal retention periods. You may request data deletion subject to legal and operational requirements.

Access and Control

• Access and review your personal information through your Aurora account
• Update or correct your profile and contact information
• Download your data in a portable format
• Request deletion of your account and associated data

Communication Preferences

• Manage email notification settings
• Opt out of non-essential communications
• Control interview scheduling and reminder preferences

Candidate Rights

As a job candidate, you have the right to know how your information is used, request copies of your application data, and withdraw your application at any time. Interview recordings are only made with your explicit consent.